 "Edmonton Fall Home Show")
Welcome to the 2023 EDMONTON FALL HOME SHOW Exhibitor Kit
THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW.
***REMINDER: YOU MUST PURCHASE ELECTRICAL FOR YOUR BOOTH DISPLAY THROUGH SHOWTECH. FLOORING IS MANDATORY. PLEASE READ EACH SECTION OF THE KIT THERE IS IMPORTANT INFORMATION WITHIN THIS PAGE ***
GENERAL INFORMATION
2023 Show Hours:
| Exhibitor Access: | ||
| Friday, October 13 | 12:00 pm - 9:00 pm | 8 am |
| Saturday, October 14 | 10:00 am - 9:00 pm | 8 am |
| Sunday, October 15 | 10:00 am - 6:00 pm | 8 am |
Exhibitor access to the show floor is only allowed 2 HOURS prior to show open on show days with the exception to opening day with your exhibitor badge. Please see above for times.
Show Facility
Edmonton Expo Centre
7515 – 118 Avenue NW
Edmonton, AB T5B 4X5
SHOW OFFICE
Hall C Show Office
(effective October 11, 2023 )
*Marketplace Events Team is ONLY at this location during the week of the Show: Wednesday, October 11 - Monday, October 16, 2023.
SHOW FLOOR PLAN
2023 Edmonton Fall Home Show Floor Plan
Please note that the Exhibitor's Lounge in Room #202 will be setup as a quiet room for exhibitors to use if needed, however, there will not be any food & beverage service.
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply
have your staff check in at the Show Office or before the show to receive their badge.
Please note that badges do not display exhibitor or company names but there is room to put in your personal business card.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Badge Order Form before September 29, 2023 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as
you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH AWARDS & TIPS!
Each year, the Edmonton Fall Home Show awards five exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth that is 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth that is 100 - 199 square feet. |
| Rookie of the Year | This award goes out to the exhibitor who is new to the show and built an award-worthy booth. |
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Edmonton Expo Centre's standards:
- Booth Design Guidelines
- Edmonton Expo Centre Venue Guide **UPDATED** - Read important information regarding fire safety, safety & security, general rules, etc.
Displays containing soil, mulch or similar materials must use a fire retardant protective coating such as plastic to protect the floor and all facility equipment. Please note that additional cleaning charges may apply.
*SIGNAGE & BANNER HANGING*
Any signs/objects over 20 lbs. must be pre-approved by ShowTECH.
TRANSPORTATION & CUSTOMS FORMS
Cross Connect Customs & Event Logistics is our official transport carrier and customs broker for the event.
Please click on the links below for any forms you may need.
Transportation & Customs Order Form
Canada Customs Invoice
Canadian Border Services Event Letter of Recognition
GES Decorator Services
PDF Order Form
Deadline for GES discount: Wednesday, September 27
Services Available:
- Booth Cleaning
- Furnishings (tables, chairs, etc.)
- Carpet & Under-Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (booths)
- Signs and Graphics
- Plants
- Installation and Dismantling Labour
- In-Booth Forklift Service
ELECTRICAL|HOUSEKEEPING|PLUMBING|INTERNET
Facility Services, Edmonton Expo Centre
Services through Edmonton Expo:
- Edmonton Expo Map
- Events Safety Compliance Policy for Show Management & Exhibitors
- Internet Order Form
Please direct all inquiries to:
Kasandra Breadner
+1-587-340-3432
kasandra.breadner@encoreglobal.comwww.encore-can.com
ShowTECH
2023 ShowTECH ONLINE Ordering
*If you have never ordered from ShowTECH's online ordering portal, you must create an account first.
Please us Google Chrome to access the direct online ordering link.
Deadline for ShowTECH discount: Tuesday, September 19
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Compressed Air/Natural Gas
- Telecommunications
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
Need help with your listing? View the tutorial video:
Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!
Introducing the QR Code!
A new way to accelerate leads generated onsite at the show. A floor decal with a unique QR Code will be placed in front of your booth.
Learn More...
REQUIRED READING & FORMS
Forms to Return
| Form | Details | Due |
| Liability Insurance is required to participate in our shows | October 6, 2023 | |
| Any company wishing to hold a prize give-away or contest of any kind at the show must complete and submit this form for approval. | October 6, 2023 | |
| Require additional Badges? Complete this form and submit it to Shannon. | September 29, 2023 |
Required Reading
| Form | Details | Due |
| Rules, Regulations, and FAQs | Important Rules, Regulations & FAQ's for the show, services, and venue. | n/a |
| Exhibitor Listing | Have you completed enhancing your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Please reach out to Jen Kropf if you do not have your unique link. | ASAP |
| Directory of Services | Contact information for necessary suppliers | n/a |
| 2023 EFHS FAQ | Frequently Asked Questions | n/a |
| 2023 EFHS Must Do's | Mandatory rules for exhibiting in the show | n/a |
If you plan on shipping any materials to the show, please ensure all pieces have a shipping label on them.
HOTEL INFORMATION
Chateau Lacombe Hotel
10111 Bellamy Hill
Edmonton, AB T5J 1N7
Guest may also call the hotel direct and book under the Edmonton
Fall Home Show Guestroom Block
Block Code :
Direct Tel: 1-780-428-6611
Toll Free: 1-800-661-8801
**Please note that guests can only book rooms online that are blocked for this group.
If a guest requires pre/post dates or an upgraded/different room type, they will need to call in to our reservations department to book the room.**
Deadline:
Below is a list of hotels in Edmonton listed by: cost, distance (from the Edmonton Expo Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice.
Edmonton Hotels by COST
Edmonton Hotels by DISTANCE
Edmonton Hotels by RATING
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Shannon to keep on file before October 6, 2023
We also require that we are on your policy as additional insured:
MARKETPLACE EVENTS LLC
PO Box 70060 Rimrock Plaza PO
Toronto, OM M3J 0H3
Need Temporary Exhibitor Insurance?
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Our partners at Duuo are providing our exhibitors with an exclusive rate on the cost of vendor insurance for the Edmonton Fall Home Show. Click here to purchase your coverage in just a few clicks!
EXHIBITOR MOVE IN AND MOVE OUT
Move-In Schedule:
Click here to see the move-in map
No persons under the age of fifteen (15) may be present on the show floor, or back of house areas, during Move In, Move Out, or while heavy machinery is operating
Move-Out Hours:
Sunday, October 15, 2023 7PM - 10PM
Monday, October 16, 2023 8AM - 12PM
Removal or dismantling of exhibits or exhibit materials will NOT be permitted before 6PM on Sunday, October 15,2023.
Move In and Move Out periods during events can be a dangerous time with vehicles, heavy machinery, overhead work, and many other hazards. Exhibitors should take particular care when working during this time and should take steps to protect themselves and others.
The Edmonton EXPO Centre requires exhibitors to wear proper closed toed shoes during this time and recommends that everyone working in the space wear a visibility vest.
Additionally, equipment operators are required to have their relevant licenses and must have copies of their license with them when working at EXPO. Anyone working above 10’ feet must use fall protection and have their fall protection certificate available upon request.
While Field Level Hazzard Assessments (FLHA) are not required for a typical Exhibitor moving into a standard booth, we do ask the Exhibitors stop and complete one before performing a potentially dangerous task, for example, working on a raised platform, using power tools, or operating heavy machinery. Click Here for the Field Level Hazzard Assessments Form.
PARKING
Exhibitor Parking Information Sheet - Click Here
Online order link - Click Here
- Upon arrival at the EXPO, you will need to go through the 79th street gates to validate your ShowPass purchased passes. Once validated, you will be provided with the pass containing the QR codes.
- The QR codes will be used to come in and out of the EXPO grounds for the duration of the show.
To avoid delays online parking passes should be bought prior to the show.
Parking passes will remain on sale at the price of $42.00 for the 3 days until 11:30pm on Friday, Oct 13, 2023
To reduce delays on ingress, 3 day passes will no longer be available at the 79th street booth. Parking passes must be purchased online. They will be available for purchase till Friday evening. After that, exhibitors will need to purchase regular day parking at $15/day. Note, regular day parking does not allow for in and out privileges.All event passes will still have in and out privileges, with no charge for the move-in days.
Note: Exhibitors MUST park in the West Lot or in the Angled Exhibitor Parking behind the halls - subject to availability
Exhibitors MUST enter through the 79 St. & Borden Park Road entrance via 112th Ave.
Parking Pass MUST be scanned upon both entry & exit.
What happens if an exhibitor enters through a public entrance?
Exhibitors are welcome to enter through the public guest entrances (116 Ave North, 116 Ave South and 73 Street) but will be required to pull a ticket and pay the $15 per day guest rate which does not include in/out privileges. Please click here for our exhibitor parking map.
What payment types are accepted?
We will have credit/debit payment options available at every pay station inside the Edmonton EXPO Centre as well as at the exit gate. For Guest Parking Lots - There will be one pay station that will accept cash transactions located beside the Hall F Show Office. Please see the attached map for all pay station locations throughout the Edmonton EXPO Centre.
Overnight and Parking Trailers?
No overnight parking in the angled parking spots. Vehicles will be towed. Trailer parking has been moved to the south east lot. NO longer at the giant slide area.
CLICK HERE FOR THE EXHIBITOR PARKING MAP.
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS
Edmonton Expo - FB Sampling Form 2023
Edmonton Expo - FB SALES Form 2023
AHS Food Vendor Notification Form
Please send all forms to Shannon Novak at shannonno@mpeshows.com as well as to Alberta Health Services and the Edmonton EXPO Centre.
Please note the following information:
The following are required to fill out sales and sampling applications
- Any vendor that is selling food or beverage meant for consumption on site
- Any vendor that is sampling any kind of edible product
The following are required to notify Marketplace Events so that we can notify Alberta Health Services
- All perishable items meant for consumption off site
The following are not required to fill out the sales and sampling application
- Spices
- Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products
**NEW**
Promotional Bottled Water:
Personal sized, individual, water bottles may be given away to guests as a free promotional item at your booth. In order to qualify, promotional bottles of water are
bottles of water where the original label and packaging has been professionally and completely removed and replaced with your companies branding. Bottles of water must be unopened and given away for free. Other products such as juice,
soft drinks, energy drinks and sports drinks may not be given away as promotional advertising.
Promotional Snacks:
Personal sized snacks may be given away to guests as a free promotional item at your booth. All items must be individually wrapped in sealed, original, commercial packaging. Items are intended to be
small personal items such as mints, candies, cookies and cake bites. Larger food items including bags of chips, full sized cupcakes/muffins, sandwiches and others do not apply. Exhibitors selling food or providing free samples to encourage
the sale of food must complete the Food and Beverage Sales and Sampling forms.
Using propane? If so, you MUST abide by all parameters in the Propane Use Health & Safety Document
SOCIAL MEDIA
#LETSGETSOCIAL
Share your show pics or your home reno projects with us.
Hashtags: #EFHS23 #EdmontonHomeShow #YEGHomeShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2023
Click Here for the Social Media Marketing Kit
TRAFFIC DRIVERS
Web Button: Increase traffic to your website with our free online button linking your customers to discount tickets at the show. Let us know when our web button is posted, and we will email you 10 free tickets to the show.
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Set up hyperlink so jpg image links through to our ticket website: https://edmontonfallhomeshow.mpetickets.com/
- Email your website link to Shannon Novak to verify the web button
Web Button is Coming Soon!
Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code. This will save your followers $4 per general admission ticket. Email Shannon Novak
for more information.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
CLICK HERE for more information.